School meetings Policy - Scoil Naomh Áine NS

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School meetings Policy


Scoil Naomh Áine, Rathgarogue, New Ross, Co. Wexford     SCHOOL MEETINGS POLICY

Introductory statement
This policy outlines current practice in relation to meetings.

This policy was developed by the staff of Scoil Naomh Áine, Rathgarogue in consultation with the Board of Management and the Parents’ Association.  Its purpose is to provide information and guidelines to all staff members, Board of Management members, parents and guardians.  It aims to ensure that  meetings  are effective and use time well,  procedures  are widely known and  that meetings  ultimately improve teaching and learning.

Preparing Agendas
The Principal is responsible for organising and convening staff meetings. A draft agenda will be circulated by the Principal, submissions invited and final agenda circulated. Outside speakers may be invited to address meeting

Who Attends Meetings?
Permanent teachers, temporary teachers and long-term substitute teachers are entitled to attend. In shared situations, when meetings clash, teacher(s) involved generally attend meetings with base school. All Special Needs Assistants attend for relevant issues.

Conducting Meetings
The Principal will generally chair all meetings. The Deputy Principal will keep minutes. Minutes will be kept of all meetings. Meetings should start and finish on time. Mobile phones should be on silent or switched off.

Frequency of Meetings
At least once a term or as deemed necessary.  In line with DES circular 14/04, at least one staff meeting per term will have equal time inside and outside of school hours. Croke Park Hours will be used for Staff Meetings as is required.

School Development Planning

The extra hours required by Haddington Road Agreement may be utilised for School Development / Planning

 Attended by all teaching staff, permanent, temporary and long term substitutes.
SNA’s  attend where relevant topics are to be discussed.
Development/Planning meetings will be chaired by the Principal or by  Curriculum  coordinators .
The Deputy Principal or the holder of a Special Duties Teacher Post / Curriculum Coordinator will take minutes.
Minutes will be kept of all meetings.
Frequency as per DES guidelines.  

Subcommittee meetings
 Attended by members of teaching staff, permanent, temporary and long-term substitutes and  SNA’s .
Convened and chaired by co-ordinators.
The Deputy Principal or the holder of a Special Duties Teacher Post / Curriculum Coordinator will take minutes.
Minutes will be kept of all meetings.

These meetings occur as and where necessary between planning days at times agreed by all. The extra hours required by Haddington Road Agreement may be utilised for these meetings.

Parent/Teacher Meetings (See Parent Communications Policy)
In line with terms of circular 14/04 formal Parent/Teacher meetings will take place once every year.
Parents are allocated a time for their Parent/Teacher meeting. If it is unsuitable, the parent can request an alternative time.
Times are co-ordinated where there are siblings attending school.
Meetings take place in classroom/support room.
Parents will have received a mid –year report prior to the Parent/Teacher meetings
Notes are kept by teachers on formal Parent/Teacher meetings
All pupils receive an End of Year written report.

We operate on the basis of consultation and teamwork and an atmosphere of mutual respect, courtesy and approachability. To avoid disruption to teaching and learning, meetings should be by appointment. Meetings can be one to one or team based.

Other Home School Links (See Parent Communications Policy)
We utilise the following to allow maximum feedback from home to school and vice versa.

Introductory evening for parents/guardians of incoming pupils.
Monthly school newsletters.
School website/homework journals.
Text a Parent is used extensively to inform and remind parents of school issues / activities

Evening meetings e.g. Parents’ Association, information re.  Sacraments , curricular and extra-curricular activities etc.

Parents/guardians invited to attend ceremonies and celebrations throughout the year.

Outside agencies
By appointment.  All relevant staff  attend .

All members of the school community have a right and a responsibility to attend relevant school meetings. All members of the school community are encouraged to engage in a respectful manner at all meetings, and be mindful of the dignity of all present.

Policy Ratified by the Board of Management of Scoil Naomh Áine.  


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