Safety, health and welfare Policy - Scoil Naomh Áine, Rathgarogue

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Safety, health and welfare Policy

Plans and Policies
Safety, Health and Welfare Policy

In accordance with the Safety, Health and Welfare at Work Act 2005, it is the policy of the Board of Management to ensure, so far as is reasonably practicable, the safety, health and welfare at work of all staff and to protect students, visitors, contractors and other persons at the school from injury and ill health arising from any work activity. The successful implementation of this policy requires the full support and active co-operation of all staff, students, contractors and visitors to the school.

It is recognised that hazard identification, risk assessment and control measures are legislative requirements which must be carried out by the employer to ensure the safety, health and welfare of all staff.
The Board of Management, as employer, undertakes in so far as is reasonably practicable to:
a. promote standards of safety, health and welfare that comply with the provisions and requirements of the Safety, Health and Welfare at Work Act 2005 and other relevant legislation, standards and codes of practice;
b. provide information, training, instruction and supervision where necessary, to enable staff to perform their work safely and effectively;
c. maintain a constant and continuing interest in safety, health and welfare matters pertinent to the activities of the school;
d. continually improve the system in place for the management of occupational safety, health and welfare and review it periodically to ensure it remains relevant, appropriate and effective;
e. consult with staff on matters related to safety, health and welfare at work;
f. provide the necessary resources to ensure the safety, health and welfare of all those to whom it owes a duty of care, including staff, students, contractors and visitors.
The Board of Management is committed to playing an active role in the implementation of this occupational safety, health and welfare policy and undertakes to review and revise it in light of changes in legislation, experience and other relevant developments.

Signed: _____________________________  Date: _______________
Chairperson of the Board of management

1. School profile:
Scoil Naomh Áine is a rural mixed vertical Primary School. There are currently 197 pupils and 17 staff comprising of 11 teachers, 3 SNAs, a school secretary, a part time cleaner and a part-time care-taker. The school building is one structure containing 10 classrooms, a PE hall, a school office and the Principal’s office. Outside rooms consist of a boiler house and a small store room. A pump house is also located on the pitch area.
The Board of Management of Scoil Naomh Áine, charged with the direct government of the school, has prepared this “Safety Statement”, in accordance with the requirements of the Health, Safety and Welfare at Work Act, 2005.

In doing so, it is mindful of the unique place the school occupies as an extension of the home life of the child and of the responsibilities entrusted to the personnel of the school, by the parents of the children.

“Health & Safety” within the school is and always has been an intrinsic duty incumbent on all employees and school community members, and one which calls for constant vigilance.

In accordance with the Safety, Health and Welfare at Work Act 2005, it is the policy of the Board of Management to ensure, so far as is reasonably practicable, the safety, health and welfare at work of all staff and to protect pupils, visitors, contractors and other persons at the school from injury and ill health arising from any work activity. The successful implementation of this policy requires the full support and active co-operation of all staff, contractors and pupils of the school.
It is recognised that hazard identification, risk assessment and control measures are legislative requirements which must be carried out by the employer to ensure the safety, health and welfare of all staff, pupils and other within the school community.

2. Roles and responsibilities for safety, health and welfare:

Outlined below are the safety, health and welfare responsibilities of various members of the school community.
Responsibilities of the employer - Board of Management:
• complies with its legal obligations as employer under the 2005 Act;
• ensures that the school has written risk assessments and an up to date safety statement;
• reviews the implementation of the Safety Management System and the safety statement;
• sets safety, health and welfare objectives;
• receives regular reports on safety, health and welfare matters and matters arising from same are discussed;
• reviews the safety, health and welfare statement at least annually and when changes that might affect workers’ safety, health and welfare occur;
• reviews the school’s safety, health and welfare performance;
• allocates adequate resources to deal with safety, health and welfare issues;
• appoints competent persons as necessary, to advise and assist the board of management on safety, health and welfare at the school.

Responsibilities of the person for safety, health and welfare acting on behalf of the BOM – principal:

• complies with the requirements of the 2005 Act;
• reports to the board of management on safety, health and welfare performance;
• manages safety, health and welfare in the school on a day-to-day basis;
• communicates regularly with all members of the school community on safety health and welfare matters;
• ensures all accidents and incidents are investigated and all relevant statutory reports completed;
• organises fire drills, training, etc;
• carries out safety audits.

Responsibility of teacher with particular functions in safety, health and welfare – deputy principal:
• Review Health and Safety Statement
• Ensure Accident/Incident Report Forms are completed
• Highlight safety concerns and organise for remediation in consultation with Principal and BoM
• Organise maintenance of school grounds as required with Principal and BoM
• Co-operate with BoM/Principal/Caretaker in relation to school security
• Arrange for basic First Aid training for all staff
• Advise pupils on standards of behaviour expected on the bus and address any behavioural issues

Responsibility of teachers/SNAs/Non-teaching staff:
• comply with all statutory obligations on employees as designated under the 2005 Act;
• co-operate with school management in the implementation of the safety statement;
• inform students of the safety procedures associated with individual subjects, rooms, tasks;
• ensure that students follow safe procedures.
• formally check classroom/immediate work environment to ensure it is safe and free from fault or defect;
• check that equipment is safe before use;
• ensure that risk assessments are conducted for new hazards.
• select and appoint a safety representative as appropriate;
• co-operate with the school safety committee where one is established;
• report accidents, near misses and dangerous occurrences to relevant persons as outlined in the safety, health and welfare statement.
• Check that yard is safe and free from any hazard before use

Responsibility of other school users:
Other school users such as students, parents, volunteers and visitors must comply with school regulations and instructions relating to safety, health and welfare.
Responsibility of contractors:
Contractors must comply with statutory obligations as designated under the Safety, Health and Welfare at Work Act 2005, the Safety, Health and Welfare at Work (General Application) Regulations 2007 and any other relevant legislation such as the Safety, Health and Welfare at Work (Construction) Regulations 2006.
• As appropriate the school will make available the relevant parts of the safety, health and welfare statement and safety file to any contractors working in the school on behalf of the school.
• When necessary the school will provide to contractors the school regulations and instructions relating to safety, health and welfare.
• Contractors must make available relevant parts of both their safety, health and welfare statement and risk assessments in relation to work being carried out.
• When the school is sharing a workplace with a contractor they must co-operate and coordinate their activities in order to prevent risks to safety, health and welfare at work.

3. Risk assessment
As per Section 19 of the Safety, Health and Welfare at Work Act 2005 which specifies that, “Every employer shall identify the hazards in the place of work under his or her control, assess the risk presented by those hazards and be in possession of a written risk assessment of the risks”, the BOM has carried out a risk assessment. Where possible risks are/will be eliminated. Where risks cannot be eliminated the general principles of prevention will be used as part of the risk assessment process. See Appendix 1 for the risk assessment grid.

4. Emergency procedures, fire safety, first-aid, accidents and dangerous occurrences

The Principal is responsible for Fire Safety.  She will:

(a)  Organise a Fire Drill at least once per term.

(b) See that the Fire Alarm System and Fire Extinguishers are in working order.

(c) Record the events of Fire Drills.

(e) She has prepared the following Fire Drill Organisation Plan after consultation with the other members of the Teaching Staff.

Fire Drill Organisation
1: Assembly Point:  The boundary wall at the back of the pitch. Assembly points                                                                               
are numbered.

2: Fire Drill Warning:  When fire alarm sounds there should be Silence in the   
classroom, or wherever you are.

3: Evacuation: The teacher is in sole charge of his/her own class. Pupils stand up, push in their chairs and each class exits in single file in silence. The teacher checks the class toilet before leaving the classroom. Teacher leaves last, making sure all windows and doors are closed.
Teacher should bring the class list with him/her.

4: Exit Routes:   Each class exits through their own exit door.
    Classes using the PE hall exit through the Exit door.
    Classes in Halla Mór exit through the Exit door past     
                                                             teacher’s toilets.
    Pupils and teachers in Resource room exit through the new
5: Assembly:   When pupils arrive at assembly, they should line up,
class by class.

The teacher will then call the roll and report the findings to the Principal.  If a child is missing the class teacher will leave his/her class in the care of another teacher while he/she searches for the missing child with the Principal.
Pupils who had been attending the Resource Room at the time of the evacuation will be returned to their class groups by the Learning Support/ Resource teacher and the class teacher will be notified.
SNAs will exit with the class they are working with at the time of the evacuation.

Classroom Fire Point
1  9
2 8
3 Teacher will return students to their classroom
4 7
5 Teacher will return students to their classroom
6 3
7 4
8 5
9 6

Location of Fire Extinguishers
Location Type of Extinguisher
Inside Main Door Foam & Carbon Dioxide
Inside Side Door Foam & Carbon Dioxide
Inside New Door Foam & Carbon Dioxide
In Halla Mór (Outside classroom 6) Foam & Carbon Dioxide
Staffroom Fire Blanket & Carbon Dioxide

First Aid
A fully equipped First Aid box is available in The Secretary’s Office.  
Any injuries in the playground during break times should be attended to, where possible, by the teacher/SNA on duty. Where further attention is required, the principal will assist.
Head injuries will be reported to parents/guardians.
Any First Aid rendered by the school is intended to be purely of a temporary nature.  Injuries should be fully examined by parents/guardians when children arrive home.
In the case of an injury / accident which requires further attention, the parent / guardian is informed. If they cannot be contacted, the child is taken for further medical attention where necessary. IN the case of a very serious injury or accident an ambulance will be called.  
The details of all accidents are recorded in the Accident Report forms which are available in the staff room and stored in the Principal’s office.
All staff completed a First Aid course during the 2013-2014 school year.  

Accidents and dangerous occurrences
Although we all aim to have no accidents, incidents or dangerous occurrences, it must be recognised that from time to time such situations may occur. In the interest of preventing the re-occurrence of such incidents by appropriate investigation and also to comply with statutory obligations, the school has an accident reporting and recording procedure. It is vital that all but the most trivial of incidents is reported and recorded and staff members should not deem an occurrence as insignificant or unworthy of reporting. It is also important that we don’t overlook dangerous occurrences or “near misses” as these types of occurrence always indicate a deviation from safe conditions, even without damage or injury. Therefore, you should record these near misses as if they were an accident resulting in injury or damage.

1. All serious  accidents and incidents must be reported in the Accident Report  Book/form;

2. The accident book is regularly reviewed by The Principal ;

3. The accident book is located in the staff room

Requirements for Reporting to The Health and Safety Authority (H.S.A.)

Under certain circumstances, accidents, incidents or dangerous occurrences must be reported to the H.S.A. This is a legal responsibility of an employer and is undertaken by The Principal.
The following is an overview of what is deemed reportable by statute:
• The death of an employee at work;
• The incapacitation for work of an employee for 3 consecutive days or more, whether scheduled working days or not;
• A major injury, such as a broken large bone (arm, leg, wrist, ankle etc);
• Certain dangerous occurrences (e.g. contact with live electricity);
• Prescribed Occupational Diseases (e.g. Noise Induced Hearing Loss).
If the accident is fatal, then the scene of the accident must be left undisturbed for up to three days after notice has been given, other than for rescue purposes.

Emergency contact procedures
On the enrolment form mobile and work contact details of both parents are sought as well as one emergency contact person. Parents are reminded at the beginning of each year to inform the school if any of their contact details have changed. A contact list of all families is kept in the secretary’s office and principal’s office containing the contact details of each child and all staff have access to these details.
In the event of an emergency the parents are phoned. If however contact cannot be made, the parents have signed a consent form on enrolment to allow the school to seek medical attention.

5. Instruction, training and supervision
Inadequately trained employees may be a hazard to themselves or their colleagues. The Board of Management in conjunction with the principal and safety officer in Scoil Naomh Áine shall identify the training needs of staff and ensure they are fulfilled.
It is the policy of the school that every employee receives safety training on an ongoing basis. All new personnel shall receive safety training as part of their induction.
All the safety training will be monitored and updated by The Principal and the School’s Safety Officer. Scoil Naomh Áine will keep training records to include:
1. Name of the employee being trained.

2. Date of training.

3. Training Details.

4. Signature of the trainer and employee to ensure that the training has been carried out documented and understood.

Scoil Naomh Áine shall provide the following training:
1. Induction training of all new employees.
2 As appropriate, training in first aid, fire safety and manual handling.
3 Any other training as recognised.
Our aim in Scoil Naomh Áine, Rathgarogue, is to provide a safe place for all the children in our care to learn and play. As teachers we accept the duty of care which devolves to us. In Scoil Naomh Áine we make every effort to ensure that the children given into our care are adequately supervised.

Roles and Responsibilities
The School Principal is responsible for drawing up and updating the Supervision Rota, which is made known to each person on the rota. In the event of a planned absence the person arranges with another member of the teaching staff to swap supervision duties.  The Principal needs to be informed of these changes in advance. In the event of an unplanned absence the principal arranges for another member of the teaching staff to supervise.
The rules for the yard and for wet break times are revised and reviewed on a regular basis. These are well known by all Teaching and Ancillary staff.  The children are also made aware and constantly reminded of these rules. Sanctions for breach of these rules are explained to the children and are fair and consistent.

The school day in Scoil Naomh Aine:
The school will open to receive pupils at 9.10 a.m. No responsibility is accepted for pupils arriving before that time.  
The bell rings at 9.20a.m.  The teachers on yard Duty will supervise the children from 9:10 a.m until the start of school bell sounds at 9:20.
Children are supervised by the teachers on duty as they proceed to class.
Break times:
Small Break    11:00 – 11:10 a.m
Lunch Break  12:30 – 1:05 p.m.
Arrangements for Break Times:
• During Break Time three teachers supervise the yard. All SNA’s are also on yard supervision duty at all breaks.
• The bell for small break sounds at 11:00 a.m. Break ends at 11:10 a.m.
• The Lunch bell which rings at 12:30 is to allow the children to eat their lunches. This is supervised by the class teacher generally. On the day on which a class teacher is on Yard duty for Lunch Break a teacher from the SET team will supervise their class. The children exit only on hearing the Lunch Break bell at 12:40 p.m. The bell to signal the end of Lunch Break rings at 1:05 pm and the children are then supervised by the teachers on duty as they immediately line up and return to class.
• On wet days the supervisors patrol the classrooms.  The SNAs are assigned to supervise in the classroom in which the children in their care are located. All children must remain seated and engage in quiet activities. On these days the teachers on supervision remain on corridor patrol until all teachers return to their classrooms. The classroom teachers will endeavour to return to class at the earliest possible time following the end of break bell, thus enabling the supervising teachers to return to their classes.
• The primary care of the SNAs is towards the children with whom they have been charged. However they also act as yard supervisors for the general school population.

Classes will end each day at 2:00 p.m. (infants) and 3:00 p.m. (all other classes).
Teachers ensure an orderly dismissal and that all classrooms are vacated at this time.
Children travelling by school bus will be supervised as they exit.
Parents who wish to have their children escorted home should make their own arrangements to have them met at the school gate and the person to escort them should be at the school gate not later than 2:05 p.m. (infants) and 3:10 p.m. (all other classes)
Two teachers on Yard Duty on any day will supervise the children until 3:10 p.m. inside the front gate of the school until a parent or designated adult collects them.
Supervision ends at 3:10 p.m.  The school cannot accept responsibility for the supervision of children after that time.

6. Health, safety and welfare issues
• Managing specific health issues
o On the enrolment form parents are asked to identify any allergies/illnesses of the child.
Contact details are also requested for the child’s doctor.
o All staff are made aware of health issues in relation to certain pupils at the beginning of each year at the first staff meeting or during the year in the event of a change of staff. A list of these pupils is displayed in the first aid cabinet in the staffroom including emergency packs where necessary.  Training on the implementation of any emergency treatment is provided as the need arises.
• Administration of Medication (Refer to appendix 2)
• Illnesses and contagious infections:  refer to the HSE booklet ‘Management of Infectious Disease in Schools’ - October 2014.
• Head-lice:
Parents are asked to inform the school immediately if their child presents with head lice. A standard letter is then issued to all families requiring them to check and treat head lice.
• Pupils arriving late/leaving the school premises during the school day:
In the case of a pupil arriving late or leaving early due to any reason the school day, parents must document the reason and time of arrival/departure in the sign in/sign out book in the school office.

7. Communication and Consultation
In accordance with Section 20 (3) of the SHAWW Act 2005 this policy will be brought to all relevant person’s attention and displayed on the school website to allow access to all parents. A copy of the statement is also available from the school office on request. The main persons concerned are as follows:
• Employees will be reminded at least annually and at any stage following any amendments
• Newly appointed staff on commencement of employment
• Other persons at the place of work who may be exposed to specific risks to which the safety statement applies such as contractors
All staff are expected to be aware of the content of the safety statement, policies and procedures, risks assessments, results of audits and reviews of practice and performance.

All employees are encouraged to bring safety, health and welfare matters to the attention of management. Staff are involved in the development of the Safety Management Practices within the school.
Emergency procedures and specific hazards and control measures will also be communicated to employees including substitute, temporary, and new employees and those returning from leave of absence.

8. Other supporting policies
A number of other stand alone school polices pertain to Safety, Health and Welfare. These are all available to staff members on the school website as well as on the school internal Dropbox system. Each of these policies has been ratified by the BOM.
 Child safeguarding statement
 Code of Behaviour
 Anti-bullying policy
 School tours / excursions policy
 Critical incident policy
 Supervision policy
 Administration of Medicines
 Healthy eating policy
 Absences policy
 Special Educational Needs policy
 Fire drill & Evacuation policy
 Substance use policy
 ICT policy
 Dignity at work: Adult bullying / anti-harassment / sexual harassment policy
 Swimming policy
 Intimate care and toileting policy
 Arrival and dismissal of pupils policy
 Internet Safety: Acceptable Use Policy
 Relationships and Sexuality Education policy

9.  Monitoring and review
This policy will be monitored on an on-going basis by the Principal, Deputy Principal and Board of Management. Reviews of practice and policy will be taken on a regular basis and changes and amendments made as necessary. This policy will be reviewed in the school year 2021/2022 or earlier as necessary.

10. Ratification
This policy was ratified by the Board of management on November 27th 2018.

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