Enrolment Policy - Scoil Naomh Áine NS

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Enrolment Policy


Scoil Naomh Áine, Rathgarogue, New Ross, Co. Wexford   
Enrolment Policy

Enrolment Policy

The Enrolment Policy of Scoil Naomh Áine is determined by the Board of Management in accordance with the provisions of the Education Act 1998 and subject to any specific directions as may be made from time to time by the Bishop of Ferns as Patron and the Minister for Education (Education Act ‘98/15d).  The Board trusts that this will be of assistance to parents in relation to enrolment matters. The Chairperson of the Board and the Principal of Scoil Naomh Áine will be happy to clarify any matters arising from the policy.

General Information

Scoil Naomh Áine, Rathgarogue, New Ross (Tel 051-424779) is a Roman Catholic School * under the patronage of the Bishop of Ferns. It is a co-educational primary school providing classes ranging from Junior Infants to Sixth class. It follows the curricular programmes prescribed by the Department of Education and Skills, which may be amended from time to time by the same Department in accordance with Sections 9 and 30 of the Education Act (1998).  To achieve this purpose one administrative Principal teacher, eight mainstream teachers and 3 special education teachers are currently employed at Scoil Naomh Áine, between the hours of 9.20 am and 3.00 pm, Monday to Friday, in accordance with the Department’s regulations. 2.5 Special Needs Assistants complete our staff. Since the Board of Management is dependent on the Department of Education and Skills for resources and funding, and is obliged to operate within the regulations and parameters laid down by the Department, this policy must have due regard for the opportunities and limitations that follow as a practical consequence.

Within the context of (i) Department regulations and programmes, (ii) the rights of the Patron as set out in the Education Act (1998) and (iii) the funding and resources available, Scoil Naomh Áine supports the principles of:

  • Inclusiveness, particularly with reference to the enrolment of children with a disability or other special educational need;

  • Equality of access and participation in the school;

  • Parental choice in relation to enrolment;

  • Respect for the diversity of values, beliefs, traditions, languages and ways of life in society.

The Board of Management makes decisions in relation to applications for enrolment in accordance with the school policy.  It is bound by the Rules for National Schools, which provides inter alia that children may only be enrolled from the age of four (4) years upwards.  Compulsory attendance does not apply, however, until the age of six (6) years.
In deference to Scoil Naomh Áine’s Roman Catholic ethos, no child is refused admission for reasons of ethnicity; special educational needs; disability; language; gender; status; cultural values (religious, political or otherwise) or family and social circumstances.

*(A Catholic School is described in the ‘Schedule for a Catholic School’, as one which aims at promoting the full and harmonious development of all aspects of the person of the pupil: intellectual, physical, cultural, moral and spiritual, including a living relationship with God and other people.  It models and promotes a philosophy of life inspired by belief in God and in the life, death and resurrection of Jesus Christ.  It provides Religious education for the pupils in accordance with the doctrines, practices and tradition of the Roman Catholic Church and promotes the formation of the pupils in the Catholic Faith)

While recognising the rights of parents/guardians to enrol their child in the school of their choice, the Board of Management of Scoil Naomh Áine has a responsibility to respect the rights of the existing school community.  The Board of Management reserves the right to determine the maximum number of children in each separate classroom according to the  according to the following criteria:

  • Size of the classroom

  • Educational needs of the children in a particular cohort

  • Single-grade or multi-grade nature of the class

  • Presence of children with special educational or behavioural needs

  • Department of Education and Science maximum class average directives

1.  Procedures

Application Procedure

  • In November parents of current pupils will be informed by letter from the Principal, by text and through the school Newsletter that Scoil Naomh Áine is compiling a list of possible enrolments for the next academic year. Notification will also be published in the Community Notes section of the local newspapers. Parents may need to contact the school to request an Application for Enrolment Form.

  • In January, parents will be invited to attend an Open Night in Scoil Noamh Aine which will be advertised locally.

  • Parents who have registered their interest in enrolling their child will then receive an Application for Enrolment Form, a copy of the Enrolment Policy and a copy of Scoil Naomh Áine’s Code of Behaviour. This will usually be sent by post in January.

  • An Application for a place in Junior Infants should normally be made during the month of January, seven months in advance of anticipated commencement.

  • Applications for places in all classes except junior infants may be made at any time, but are subject to the existing numbers and circumstances of these classes.

 Enrolment of Children with Special Needs
Whether physical, psychological, educational, behavioural, emotional, social, medical or other The Board of Management welcomes applications from children with special needs provided the DES provide such resources, special education teacher, special needs assistant, specialised equipment, furniture, transport, any building or structural renovations deemed necessary supports or services. In very exceptional cases the Board of Management may deem it necessary to defer enrolment of a particular child pending the receipt of psychological/educational report and provision of resources by DES to meet the needs whether physical, psychological, educational, behavioural, emotional, social or medical. The Board of Management may find it necessary to accept a pupil on a shortened day basis in certain circumstances.

Pupils transferring from other schools
The Board of Management welcomes pupils transferring from other schools to the school at any time subject to satisfying the school enrolment criteria, space available and the approval of the BOM and DES. Pupils transferring will be expected to furnish birth certificates, completed Application for Enrolment forms and professional reports where relevant.

Applicants are required to complete an Application for Enrolment Form and return it to the school within the time frame required, and to provide such information as required therein, including:

  • Pupil’s name, address, date of birth and PPS number.

  • Name(s) and address(es) of pupil’s parent(s) guardian(s).

  • Contact telephone number(s).

  • Contact telephone number(s) in case of emergency.

  • Details of any medical condition/allergies of which the school should be aware.

  • Details of any psychological/educational reports

  • Religion

  • Nationality

  • Previous schools attended and reasons for transfer (if applicable).

  • Any other relevant information, including any such information as may be prescribed under the Education Welfare Act (2000).

Parents/Guardians must make available to the school the child’s original birth certificate which will be copied and returned to the parents/guardians.

2. Decision Making.
Decisions in relation to applications for enrolment are made by the Board of Management in accordance with the enrolment policy of Scoil Naomh Áine and the conditions of the Education Welfare Act (2000).
As a general principle and in so far as is practicable, having regard for the enrolment policy of Scoil Naomh Áine, children will be enrolled on application, provided there is space available and dependant on the numbers already enrolled for a particular class.

In the event of applications exceeding capacity and with due regard for the relevant Departmental guidelines in relation to class size, staffing provisions and/or any other relevant requirement concerning accommodation, such as physical space or the health and welfare of children, the following criteria will be employed at the Board’s discretion in determining priority of enrolment:

  • Children living in the catchment area of Scoil Naomh Áine**

  • Siblings of current pupils of Scoil Naomh Áine**

  • Children of staff at Scoil Naomh Áine.

  • Children whose home address is closest to Scoil Naomh Áine, if normally resident outside the catchment area

  • Children of former pupils.

**    Should the number of applicants for enrolment who qualify for enrolment under a. and / or b. above exceed best practise, priority will be given to the oldest applicants. The number of pupils accepted for enrolment in any particular year may vary depending on classroom size and the presence of children with Special Educational Needs in the class. Other factors may also affect the numbers of children enrolled in a class.

In line with Section 28 of the Education Act 1998, parents who are dissatisfied with an enrolment decision, may appeal to the Board of Management. This appeal must be addressed, in writing to the Chairperson of the Board, stating the grounds for the appeal, and lodged within ten days of receiving the refusal. Parents, if unhappy with the result of this appeal, may appeal to the Department of Education and Science under Section 29 of the Education Act on the official form provided by the Department. An appeal form will be issued by the school to the parents/ guardians. This appeal must be lodged within 42 days of receipt of the refusal from the school to enrol.

Admission Day/Date
It is the policy of Scoil Naomh Áine to invite Junior Infant entrants to attend class for a brief orientation period during the final days of the last term prior to the commencement of the academic year of formal entry.  Parents, who wish, may remain present for a settling in period, at the discretion of the teacher.  Parents will be notified in advance of this orientation period.
The date of formal entry is the date the school commences the new academic year.
Transfer students may be admitted at any time during the academic year, subject to the discretion of the Board of Management, terms of the enrolment policy and class circumstances. However if the child’s family has not changed residence we would encourage a transfer only at the beginning of a term.

Education Welfare Act 2000:
Section 23 (4) of the Act....states that, prior to registering a pupil, the principal teacher shall provide the parents of the child with a copy of the school’s code of behaviour and that the principal ‘may, as a condition of so registering such child, require his or her parents to confirm in writing that the code of behaviour so provided is acceptable to them and that they shall make all reasonable efforts to ensure compliance with such code by the child’.  
Parents / Guardians are responsible for ensuring that their child(ren) co-operate with these policies in an age-appropriate way
Enrolment constitutes acceptance of and a disposition to comply with the provisions of the Scoil Naomh Áine Code of Behaviour as well as other policies on curriculum, organisation and management, as may be amended from time to time.  The Board of Management places responsibility on parents to ensure that their child/ren co-operate/s in an age-appropriate manner with all the policies. Each parent will be requested to sign an undertaking to uphold the school Code of Behaviour.

This policy was ratified by the Board of Management of Scoil Naomh Áine.


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